Number: 8470343
Country: Uganda
Source: TED
Audit Services for the Democratic Governance Facility
The Royal Danish Embassy in Uganda wishes to enter into a consultancy agreement covering audit services to the Democratic governance facility (DGF). The audit services cover Financial audits and performed procedures related to Compliance and Performance Audit of the DGF Facility management unit (FMU) and the DGF Implementing partners (IPs). The objective is to provide independent and objective assurance that funds disbursed to the FMU and to the IPs are utilized and fully accounted for in accordance with the project objectives and prevailing funding agreements. The Contract covers the period July 2016 – December 2020 (4 financial audits). If the execution of the first Contract phase is deemed satisfactory there is an option for 2 additional financial audits (2021-2022).If the DGF II is extended beyond 2022 and phase 1 and 2 have been executed satisfactory, there is an option for a 3rd (2023) additional financial audits.
Uganda.
The DGF FMU signs partnership agreements with all IPs receiving grants. The IPs represent an array of state and non-state institutions as well as civil society organizations focusing on promotion of democracy and human rights, access to justice, and improved accountability. The Royal Danish Embassy in Uganda, as the legal entity for the DGF, wishes to engage a consultant to perform the following services:
1) Conduct financial audits of the DGF in accordance with the International Standard of Auditing (ISA) and these ToR for each period.
2) Plan and perform procedures related to compliance audit.
3) Plan and perform procedures related to performance audit with special consideration to economy.
4) Provide separate declaration to the EU on the utilization of funding.
5) Conduct final financial audits in accordance with International standard of auditing (ISA) and these ToR for Partnership Agreements with IPs ending in between two annual audits cycles.
Re. II.1.6) Rationale for not splitting the contract up into lots: This Contract has not been split into lots as the size and character of the services to be provided makes it unsuitable for distributing over several lots.
Re. II.1.5 and II.2.6 – The estimated total value ( 8 700 000,00 DKK) includes the estimated value for
1) the first 4 financial audits (estimated 5 100 000,00 DKK) and
2) for the three additional financial audits (estimated 3 600 000,00 DKK) if the Contract is renewed/extended by the Contracting Authority.
Audit services for the Democratic Governance Facility
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1)(i) of the Act and section 171(2) of the Danish Public Procurement Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the Contracting Authority has published a notice in the Official Journal of the European Union that the Contracting Authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
2) 30 calendar days calculated from the day after the day when the Contracting Authority has notified the candidates concerned that a contract based on a Framework Agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.
3) 6 months after the Contracting Authority entered into a Framework Agreement calculated from the day after the day when the Contracting Authority notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.
4) 20 calendar days calculated from the day after the Contracting Authority has submitted notification of its decision; see section 185(2) of the Danish Public Procurement Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the Contracting Authority in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.
The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board’s own complaints procedure is available at www.erhvervsstyrelsen.dk
